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Payroll

Time Clock Software Update: March 29, 2024

On March 24, Kronos was successfully migrated to UKG Workforce Pro WFM. You may access the new dashboard by visiting https://nkcschools-sso.prd.mykronos.com/ This upgrade requires multi factor authentication.

When you return from Spring Break, you will use the new system, but will have access to Kronos until the week before break is approved.

Accruals (APL, Comp Time, Vacation, etc.)

  • ALL employee accruals, including teachers, are maintained in our timekeeping system. Accruals will be loaded on or around April 3, 2024. 
     

Archived Data in Kronos

  • Historical data will remain in Kronos.
  • After April 13, 2024, the environment will only be accessible by the payroll department.  
  • Use the Kronos online page to find your own information prior to April 13, 2024.
  • Please email payroll@nkcschools.org for historical information after April 13, 2024.
      

Timeclocks

  • Timeclock functions did not change much, but the web version is different.
  • Employees will now be able to use any clock in the district without having to type in their ID number.
  • Extra Duty activities should always use the extra duty option on the time clock. This assists everyone in making sure employees are paid accurately! 
  • The new version requires users to update their biometric consent. When you punch for the first time on or after April 10, 2024, you will be prompted to update this consent.
  • The new version allows us to correct punches at the clock. This feature will be available starting on April 14, 2024.

Visit WFM Online

UKG Workforce Pro WFM Training Videos

Initial training videos are available to help you navigate this transition. We will add more as needed.

FIXING PUNCHES / ATTESTATION

BIOMETRIC CONSENT VIDEO
BIOMETRIC CONSENT AGREEMENT

EXTRA DUTY TRANSFER

Timeline

April 3: Accrual balances loaded into WFM.

April 10: Biometric consent required at the clocks.

April 13: Historical information is only available through payroll.

April 14: Fix missed punches available at the clocks.


Schedules & Codes

2023-24 Pay Dates & Monthly Payroll Schedule (Exempt)

Weeks appearing on this schedule are only used to reflect when exceptions to the base salary will be paid or docked. Current balances of employee leave banks will be housed in Kronos and can be viewed at any time. Instructions on finding balances are located above.

2023-24 Pay Dates & Semi-Monthly Payroll Schedule (Non-Exempt)

Weeks appearing on this schedule are only used to reflect when exceptions to the base salary will be paid or docked. Current balances of employee leave banks are housed in Kronos and can be viewed at any time.

NKC Pay Stub Codes

These are all codes listed on pay stubs processed through the Payroll Department.  You may not see all of these, but many are used on each check.

Forms & Instructions

UPDATED PSRS/PEERS Address Change Form: Click on PEERS or PSRS .

Current Federal W4 Form

Current Federal W4 Form (Spanish)

Current State W4 Form

Direct Deposit Instructions

Federal W4 Instructions

Missouri W4 Instructions

Name/Address Change. If you are a current employee, and you need to make an address change ONLY, please go to Employee Online under Personal Information to change your address. For previous employees who need to make an address and/or name change, click here: WORD or PDFThe PDF form is fillable online, fill it out, print it, sign it and return the form to Payroll. For name changes, a copy of your social security card is also needed.

 

Kronos Information

On March 24, NKC Schools moved from Kronos to a new timekeeping system, UKG Workforce Pro WFM. Historical data will remain in Kronos and employees may access until April 13, 2024. For historical information on or after April 13, please email payroll@nkcschools.org.